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Teambase.pumps™
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Process Automation
Automate tasks that process and route files within your
workflow. On unattended workstations, upload and
download files, monitor hot folders, control external
applications, run macros and scripts, generate PDF
files, and schedule the generation of reports.
Teambase.pumps is designed for: Users of any other Teambase
module who wish to automate production steps and rationalize other
interactions between digital documents and your Teambase database.
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For Example: A media outlet accepts press
releases submitted via its web site. A Teambase.pump
monitors hot folders and brings the files it sees into
Teambase locations, and sorts them according to
information they contain.
As part of its approval process, an agency
wishes to generate PDFs of the documents it completes.
Automatically when the sign-off process is complete, a
Teambase.pump creates the PDFs and then imports and into
the Teambase database, where they are full-text indexed.
Using a macro it developed in Microsoft
Word, a legal office extracts data from hundreds of text
files created from documents it OCR scans every day. The
Macro formats the documents for consistency and extracts
keyword data. By using Teambase.pumps, all files sent to
a Teambase folder are automatically processed according
to this custom macro, and when the document is closed
the text is extracted and indexed. Text files dropped
into a hot folder are cleaned up, formatted, mined for
data, and made fully text searchable.
A packaging manufacturer wishes to receive
regular e-mail notifications on the number of incomplete
jobs and upcoming deadlines. Using Teambase.pumps, a
query against the Teambase database periodically
extracts a report and e-mails it to a department
manager.
A
Teambase.Online user wishes all files
that are imported or edited to have current graphical
previews, updated readable text, and be fully text
indexed. A Teambase.pump monitors all files – page
documents, PDFs, and Microsoft Office and Adobe
Photoshop formats -- as they are updated and
regenerates image thumbnails and re-indexes their
content. |
