Teambase is a workflow and content management tool that allows groups of users to collaborate on documents, publications, and and any type of content while using such applications as Adobe InDesign, InCopy, and Photoshop on Macs, PCs, and the Web.

Teambase is designed in modules, so organizations can fine-tune a solution to meet current needs and plan for growth. Teambase is available as a web client, as a native application for Macintosh and PC users, and in any combination simultaneously.

Teambase is so powerful because it is so flexible.

At its core, Teambase provides a way to store digital documents of every type and display and deliver those documents to users. Teambase captures data about documents and makes it simple to add more data, so that it’s easy to retrieve the information you require. Teambase also manages how documents may be modified, assuring that a file can be changed only by one person at a time, and only by those with appropriate permissions.

Teambase modules provide specialized features for particular industries, including publishing, manufacturing, library, and corporate environments. Other Teambase modules provide add-on tools appropriate for every sector, including automation, XML processing and redistribution, order fulfillment, and extended graphics editing. Modules are designed to be tunable, without requiring custom software.

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Administrative Tools
Asset Management
Audit Trails
Automated Efficiency
Automation and Application Integration
Content Integrity
Content Management
Cross-Platform Support
Database Interaction
Deadline Performance
Emphasis on Editing
File Previews
File Protection
Folder-like Working Environment
Full Support
Highly Designed
Highly Structured
Industry-Standard Applications
Keeping Track
Metadata Management
Metadata Capture
On or Offsite
Relational Database
Rights and Permissions
Searching
User-based Environments
Versioning
Workplans

Asset Management
In addition to handling workflow, Teambase is an extremely efficient archive for text, graphics and pages. Teambase Photo offers a productive solution for high-volume image users. Browse through your entire library of images; all are just a drag-and-drop away from your publication or web site.

Administrative Tools
Modular tools allow tunable access to rights, permissions, and a variety of set-up parameters.

Audit trails
Teambase maintains version histories of all documents, saving versions of documents as they change, and saving a history of metadata changes. Preserve as much or as little version history as your organization needs.

Automation and Application Integration
Highly scriptable, Teambase easily drives external third-party applications, including automation of Adobe InDesign, InCopy, and Photoshop.

Automated Efficiency
Set up TeamBase processes to automatically take actions at times or intervals you define.  Import files, export text according to custom HTML and XML routines, create PDF files, on your schedule, as it makes sense for you.

Content integrity
Teambase assures the integrity of data by ensuring that a document, even if viewed by many simultaneously, can only be changed by one user at a time. With publishing modules, this integrity is preserved not only with files, but within layout geometry.

Content Management
Teambase stores and retrieves digital documents of all types, including all proprietary formats and graphics. Several applications, when tightly coupled to Teambase, provide special control and automation. These applications include Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe Photoshop, InDesign, InCopy, and Portable Document Format (PDF)

Cross-Platform Support 
Some organizations have an investment in Macintosh computers; others have a preference for PCs. And the cost of hardware is often dwarfed by an organization’s investment in user training — in producing your publication and in myriad other tasks every day. With Teambase, you can choose a platform by organization, department or even by user. TeamBase is platform neutral and network independent.

Database interaction
With Teambase, your graphics, pages and text remain hooked into the database throughout the publication process. Changes made in one area can be automatically updated in all of your documents. In catalogs, price changes need only be made once in the database to be updated everywhere, and text can flow according to different rules, depending on the page document itself. In workflows where edits are made on the page, archives will exactly match what’s published.

Deadline Performance
TeamBase distributes processing to local workstations, away from the server. As deadline approaches, hundreds of users work simultaneously without slowing each other down. 

Emphasis on Editing 
Teambase gives editors and writers the tools they need to do quality work. In professional publications, writers and editors prefer to focus on words, not pagination, but still need to see exact line ends, hyphenations, column turns, page breaks, widows and orphans, and need to view pictures as they write captions. Special modes for tracking edit changes and custom notes let editors give their complete attention to the most important part of any publication — the content.

File Previews
Teambase creates graphical previews for all standard graphics formats, including thumbnails, same-size low-resolution files, and other sizes for specialized purposes. The sizes, types and quality of the previews, as well as the number of previews created for each file, are easily configured. This helps you locate file files quickly and repurpose files automatically for any custom uses. As an option, Teambase also creates graphical previews for PDF files, QuarkXPress and InDesign pages, and Microsoft Office documents. Plain-text previews are created for file types that include readable text.

File Protection
Files can not be accidentally removed from the Teambase system. Files that have been removed from a workflow are held in a pre-delete state, to be purged at times scheduled by a system administrator.

Folder-like Working Environment 
Users are presented with simple interfaces, and can choose to interact inside a folder-like environment. Or, users can opt for more sophisticated methods of viewing and moving data. The Teambase desktop browser provides users with an interface similar to the folder working environment they're used in Windows and Mac Operating Systems.

Full Support: Full technical support: is available around the clock.

Highly Designed
The design element of a publication is often created separately from the text. Yet all the pieces must be merged seamlessly to produce the final publication. With TeamBase, the content (such as stories or pictures) is maintained separately from what contains them (such as regions on a Quark page). With this structure, pages can be opened and updated, even as the stories on those pages are edited. There is no limit to the number of people who can collaborate on a single document at once as the pieces come together on deadline.

Highly Structured 
Teambase allows a system administrator to set the rights and permissions for sets of users, block access to private locations, grant read-only rights to archive locations, and set other permissions by group, department, role and individual user.

Industry-Standard Applications 
Teambase uses Adobe InDesign as its page layout tool and Adobe InCopy as its primary word processor. Your users may already be skilled in these professional-strength applications, and Teambase seamlessly integrates them into your workflow. The Teambase application is modeled after standard Windows and Macintosh interfaces, making the system intuitive and even easier to learn.

Keeping Track
See the up-to-the-second status of your publication instantly, at any time. Set up deadline triggers that keep your publication moving. Log user actions for later analysis. View a file’s previous versions (audit trail) with a single keystroke. TeamBase lets you manage your work and improve your page flow. 

Metadata Capture 
Data inside documents and document properties, including captions and other IPTC data, are automatically captured and brought into the Teambase database, with mappings you can easily customize.

Metadata Management
For documents that don’t come in with metadata, Teambase provides easily customizable interfaces to add, edit and rationalize information. This data can be used, for example, to track usage and copyright restrictions. Data can be mapped from dropdown lists, or be available for free-form text. This makes it easier to unify similar assets and documents to speed searching.

On or Off-Site
The Teambase database can be located either at a customer site, or off-site, through an Application Service Provider. Teambase has extensive experience in both environments. Workplans: Send assets through cycles of editing, approvals and signoffs and trigger automatic notifications.

Relational Database
The Teambase database is ODBC compliant – even for Mac users on OS X.

Rights and Permissions
Teambase provides fine-grained permission sets that grant and restrict access to files and functions at user, department and role levels.

Searching
Teambase provides several tools that quickly deliver the files you need. Simple searches, advanced queries, one-click queries and customizable interfaces are available, looking at metadata.

User-Based Environments
User preferences and options follow the user login, independent of the workstation or platform, or whether you’re working on a desktop or over the Web.

Versioning
Retrieve previous document versions.

Workplans
Routing slips or production maps attached to files with triggers and options at each step.